This unit applies to those working autonomously and within supervisory roles in a sport, recreation or fitness environment, including those in roles such as program developers, logistics coordinators, sports trainers, coaches working with athletes, development officers and outdoor leaders. The roles may be performed in a range of sport and recreation environments, such as leisure centres, training venues, and indoor activity centres, or as part of outdoor recreation activities.

ELEMENT

PERFORMANCE CRITERIA

1. Identify project scope.

1.1. Identify scope of the project according to organisational policies and procedures.

1.2. Identify required resources and their availability.

1.3. Identify the required budget for the project.

1.4. Identify interrelationships with other concurrent projects.

1.5. Assess the project's potential impact on the organisation and individuals.

2. Prepare a project implementation plan.

2.1. Identify contract requirements of the project.

2.2. Identify key milestones and quality measures for the project according to organisational policies and procedures.

2.3. Confirm project budget according to organisational policies and procedures.

2.4. Allocate tasks and resources and identify relevant personnel to be informed and consulted.

2.5. Identify and access administrative support required for the project.

2.6. Develop contingency-management plans for project outcomes according to organisational policies and procedures.

2.7. Confirm project-management plan with relevant personnel.

3. Implement project.

3.1. Access and allocate resources according to project-management plan and organisational policies and procedures.

3.2. Coordinate communication processes between all relevant personnel within project team.

3.3. Monitor project activities and progress according to project-management plan, relevant legislation and organisational policies and procedures.

3.4. Identify deviations from project-management plan and take actions to address deviations.

3.5. Notify appropriate personnel where original project requirements cannot be met.

3.6. Maintain project records according to organisational policies and procedures.

4. Finalise project outcomes.

4.1. Complete the project according to contract requirements and organisational policies and procedures.

4.2. Evaluate relevant components of the project according to quality measures in consultation with relevant personnel.

4.3. Identify potential areas of improvement of future projects.

4.4. Review own performance in conducting the project and identify potential improvements.

Required skills

communication skills to:

consult with project members

convey information on project progress

liaise and negotiate with internal and external service providers

planning and organising skills to:

implement a project-management plan

coordinate project resources within timelines and budget

problem-solving skills to:

define and monitor objectives of the project

identify and address deviations to the project-management plan

develop contingency plans

literacy and numeracy skills to:

interpret a project-management plan

complete project documentation

identify and meet budget and timeframe requirements

self-management skills to review and reflect on own work performance to conduct a project.

Required knowledge

organisational policies and procedures to enable accountability and satisfactory completion of project outcomes according to organisational protocols and standards

legislation to enable project to be conducted safely and responsibly

quality-assurance principles to enable project accountability in the achievement of quality outcomes

project-management techniques to effectively prepare, implement and monitor a project plan within budget and on time

organisational financial recording and reporting requirements

conflict-resolution techniques to enable negotiation of issues arising during the project

evaluation processes to enable improvements to be made to future projects.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

implements, monitors and reviews a project-management plan according to organisational recording and reporting systems

liaises with relevant personnel and allocates and coordinates project tasks and resources to maximise timely project outcomes

uses communication strategies and systems to encourage and maintain information flow and exchange between project team personnel

applies contingency-management techniques to deal with a range of problems and issues that may arise during the project and reports those outside own level of responsibility to relevant personnel

evaluates and reflects on own work performance to identify ways in which future project outcomes and benefits to the organisation and individuals can be improved.

Context of and specific resources for assessment

Assessment must ensure conduct of multiple projects within budgetary constraints and timeframes that are of sufficient breadth to demonstrate competency and consistency of performance.

Assessment must also ensure access to:

a sport and recreation environment that reflects local issues and initiatives for which projects can be implemented

equipment and resources required for the project, including support staff, equipment and materials

organisational procedures and protocols, such as project reporting or recording requirements

sources of information on project-management techniques.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of interacting with project team, including allocating tasks and monitoring progress

observation of dealing with contingencies in relation to project deviations and budgets

oral and or written questioning to assess knowledge of relevant organisational policies and procedures for conducting a project

third-party reports from a supervisor detailing work performance

portfolio containing evidence of research and documentation, such as a project-management plan and project reports.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISXIND507A Manage education initiatives.

Guidance information for assessment

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Scope may include:

objectives

desired outcomes

benefits to the organisation

cost

risks

time.

Project may include:

internal or external projects

conferences and major meetings

promotional or other events

introduction of new technology or systems

product or service development

research or development projects

ongoing business projects

skills-improvement projects.

Organisational policies and procedures may include:

occupational health and safety

commercial confidentiality

codes of conduct and practice

ethical practices

quality systems

payment of invoices

scoping of potential projects

monitoring of projects

reporting requirements

project completion

accountability requirements.

Resources may include:

service providers

financial

human

physical

technical.

Contract requirements may include:

performance standards

timelines

names of parties bound by contract

payment

completion requirements

staffing

ownership of materials

indemnity and insurance

reporting mechanisms.

Key milestones may include:

recording and reporting

developing a work plan

timelines

achievement of key tasks and project phases

measurement and achievement of set outcomes

completion of tasks

completion of contract phases and requirements.

Quality measures may include:

objectives and outcomes

benchmarks

standards

key performance indicators

project monitoring process

achievement of timelines

costs.

Relevant personnel may include:

project managers

clients

internal and external service providers.

Monitor may include:

progress and timeframes

performance

variables

activities

problems and issues

changes to project plan

costs associated with the project.

Relevant legislation may include:

occupational health and safety

privacy

duty of care

trades practices

goods and services

contract

environmental.

Project records may include:

team reports

project control chart

control point chart

milestone chart

budget control chart

interim and final reports.

Unit sector

Cross-Sector

This unit contains employability skills.